1. Leave water and cups (Gatorade optional) at the spots indicated on the run map and at the end of the run. During the summer it is recommended that you put out two gallons of water and have at least 30 cups available (9 oz cups are best). It may not all get used, but it’s better to have too much than not enough. If you are unsure of the water stop locations, clarify beforehand. Also, it is a good idea to have an extra bag for the used cups.
Note: Recently there have been times when the water has been taken from the water stop before the runners get there. We’d like to think that it’s due to people doing their civic duty and cleaning up litter. To prevent confusion, be sure to label the bag or cooler with the club name and the current date to prevent confusion.
2. As people arrive for the run, look for newcomers and make certain to greet them and find out something about them. Have a map of the run with you and review it with them. You might also have a few copies of the course map available to share.
3. You are responsible for starting the run. We always wait as much as ten minutes past the hour for slow arrivals, but when you think it’s time to run, start it going.
4. Keep an eye on anyone lagging behind. If you know them as regular members and are confident they know the route, you don’t have to hang back if you run a faster pace, but don’t let newcomers be left in the rear. That’s just not friendly. As run sponsor for the day, you may have to modify your run to assure that everyone gets back to the beginning.
5. Don’t forget to pick up the water remains, cups, etc. after the run.
Since the run sponsor is in charge of the run, it is permissible to delegate responsibilities to others who are willing to assist for the day. One person doesn’t have to do it all alone, but the run sponsor must at least make certain water is provided, people are welcomed, no one is left behind, everyone is accounted for, and the water stops are litter free.
If a conflict comes up with your assigned date, make sure you find a replacement. It is your responsibility to find another member who can switch with you or is willing to take on the extra date.